How it works
Structure the ensemble. Define works.
Organize events. Read the Ensemble lineup.
Arko connects your ensemble structure, your repertoire, and your events. Every piece of information you enter directly supports musical organization.
Every event generates the information that matters. A schedule update or an unavailability instantly triggers targeted notifications to the responsible members and the musicians concerned. Everyone receives the information that concerns them, exactly when it matters.
Structure the ensemble
Define sections, subsections, and roles exactly as in your real organization.
- Enable sections (Strings, Woodwinds, Brass…) and subsections (Violins 1, Flutes, Horns…).
- Custom roles and delegations: Owner, Administrators, Staffing Manager, Musical direction, Section leaders, and Musicians.
- Self-onboarding via invitation code: members assign themselves to their section upon joining.
Standard foundations, complete flexibility
The creation of your ensemble is guided by a setup assistant and a recognized reference library of subsections and instruments.
Your sections can rely on these references to structure your roster quickly and consistently. If needed, you can also create your own subsections or instruments to accurately reflect the specific reality of your ensemble.
Internal subsection details
Detail each subsection down to its internal instruments to know exactly who is playing what and finely model your ensemble's reality.
Advanced status management
- Distinction between "Core members / Permanent musicians" and an unlimited pool of "Extras".
- "Silent" profiles by default, not called to regular ensemble events.
- Extras stay silent by default and are invited only when needed, with explicit response tracking.
Master the repertoire
Each work has its own record: title, composer, arranger, shared resources.
Detailed instrumentation
Define precisely the subsections and the number of required musicians (e.g., 2 flutes, 2 oboes).
This definition enables:
- Comparing instrumentation to the ensemble's Core members / Permanent musicians.
- Immediately identifying uncovered positions.
- Applying these needs to events linked to the work.
Instrumentation templates
Save time by saving a typical instrumental configuration to reload it on other works.
- Concerto: Save 1 reusable instrumentation template.
- Symphony: Build a library of 30 instrumentation templates.
Library Delegation
Appoint a dedicated Librarian to manage your work catalogue, structure detailed instrumentation requirements, and centralize shared resources without interfering with technical administration.
Organize rehearsals and concerts
Define the logistical and practical schedule. Administrators and Stage Managers coordinate event creation, issue roadmaps, and automatically target the subsections required by the program.
- Call lists by section from the Basic plan.
- Detailed call lists by subsection or instrument from the Suite plan.
Automated call lists
The event automatically reuses the needs defined in the work's instrumentation to precisely target the required musicians.
For concerts, this call can become an explicit response workflow: confirmed attendance, decline, or pending response.
Nominative instrument assignment
The administration can assign each musician individually to a specific instrument or subsection.
This assignment generates a clear and named roster of the expected performers. Musicians who are not assigned are therefore considered not called for the event, ensuring immediate clarity and precise control over the performing lineup.
Required vs actual
For rehearsals, the called lineup is assumed available unless unavailability is declared. For concerts, invited musicians confirm or decline their attendance.
- From the Basic plan onward, quickly view absences, availability, and overall lineup status.
- The Suite plan refines that visibility with greater detail, down to declared subsections and instruments.
Fine control of the lineup
Without instrumentation: immediate operational visibility on called musicians.
With instrumentation: detailed analysis of actual needs, gaps, and extras to mobilize.
Concert and rehearsal attendance sheet
Validate your roster's actual attendance for concerts and rehearsals with a dedicated attendance sheet, exportable to CSV.
Manage Productions
Exclusive to the Symphony plan, the Productions module provides an advanced level of organization by grouping works, events, and personnel under a single institutional umbrella.
Artistic Directory & Coordination
Stage Managers and Owners build complex programs and manage a private directory of artistic contacts (soloists, guest conductors).
The system secures sensitive data: private contact details remain restricted to management and administration, while the roster exclusively accesses public roadmap information.
A unique architecture,
tailored to your scale.
From founding an ensemble to running a symphonic season, Arko evolves with you.
Structure and event organization form the foundation of our system, accessible from the very first steps. For ensembles that demand absolute rigor, advanced tiers unlock precision instrumentation and surgical staffing analysis.
Choose the level of precision that matches your ambition.